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How to prepare I-9

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About I-9

The Importance of Form I-9 for Employers Form I-9, also known as the Employment Eligibility Verification form, is a crucial document that helps employers ensure they are hiring individuals who are authorized to work in the United States. It is required by the U.S. Citizenship and Immigration Services (USCIS) for every employee hired after November 6, 1986. Here are some key points to consider about Form I-9: 1. Legal Requirement: Employers must complete Form I-9 for every new employee within three business days of their hire date. Failure to comply with this requirement can lead to serious penalties and fines. 2. Purpose: The main purpose of Form I-9 is to verify an employee's identity and eligibility to work legally in the U.S. Employers are required to inspect and record information from original documents presented by employees to establish their identity and eligibility (e.g., passport, driver's license, Social Security card). 3. Preventing Unauthorized Employment: The completion of Form I-9 helps employers prevent the hiring of individuals who are not authorized to work in the U.S., thus reducing the risk of legal issues and penalties associated with hiring undocumented workers. 4. Ongoing Compliance: Employers should ensure that they have a systematic process in place to maintain compliance with I-9 requirements. Keeping accurate records, conducting regular internal audits, and staying up to date with any changes to the form or requirements are essential. 5. Document Retention: Employers are required to retain Form I-9 for each employee during their employment and for a specific period after the employee's termination (usually three years after the date of hire or one year after termination, whichever is later). Proper storage and retention of these forms are vital to comply with federal regulations. 6. Penalties for Non-Compliance: Non-compliance with I-9 requirements can result in significant financial penalties, ranging from hundreds to thousands of dollars per violation, depending on the severity and frequency of the violations. It is crucial for employers to take the necessary steps to ensure proper completion and retention of Form I-9. Form I-9 is a critical tool for employers to maintain compliance with immigration laws and protect themselves from potential legal consequences. By understanding the form's requirements and diligently adhering to the process, employers can maintain a lawful and authorized workforce.

What Is Blank Fillable I9?

Employment Eligibility Verification, better known as the I-9, is a document provided by U.S. Citizenship and Immigration Services. 

A good reason for filling out this sample is to see worker’s documents and finally make sure that the person has permission to work in the USA. 

The list of required docs is included on the last page. If you use volunteers or contractual services, you don’t need to complete it.

If the employee has problems with understanding English, it’s better to use the services of a translator or preparer and indicate this in the appropriate box.

There are various versions of this sample accessible on the Internet and many of them are not valid anymore. Pay no attention to the date in the right top corner. You should find the revision date located in the bottom left-hand corner and check it.

This document was prepared by hand for many years (since its introduction in 1987) and in 2004, people could finally fill it electronically. And we have made the completion of a new I-9 form 2023 even more convenient. 

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Who Completes the Form I-9?

The main purpose of this document is the legalness of employment verification. Every person who works in the United States must fill out this blank together with an employer. An employee fills in Section 1 on the first day of hiring and a company completes Section 2 during the first three days of the employee’s work.

Template Completion Frequency

This document must be completed once when hiring US citizens or people who have permanent permission for living in the USA, excluding cases that occur after more than a year break of employment. Workers from other countries should fill in the form every time their documents expire and are renewed.

Penalties for Noncompliance

You should not underethe importance of the proper completion of this doc. The I-9 noncompliance provides penalties. A person who gives false information must pay fines or can be imprisoned. Hiring an unauthorized worker can be fined from $250 to $5,500 per employee.

How to Complete the 2023 I-9 Form Online

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Video instructions and help with filling out and completing I-9

Instructions and Help about I-9

How to Fill Out Form I-9 Hi everyone, I'm Priyanka Prakash, Senior Staff Writer at Fund era, and today I'm going to walk you through how to fill out Form I-9: Employment Eligibility Verification, which can be downloaded from USCIS.gov. This form must be completed for all paid employees to verify their work eligibility and work status in the United States. Employers and employees share in the completion of the form. Let's start with section one, which should be filled out by the employee their first day on the job. Employers should pr the form to the employee to fill out Section 1, along with instructions for the forum which are available at USCIS.gov. Today, I'm going to play the part of both employee and employer. Starting as the employee, I'm going to fill out Section 1 with my name, address, and date of birth. Entering your social security number is optional unless the employer participates in E-verify. If the employer participates in E-verify, and you have a social security number, you must pr that in Section 1. If you don't have a social security number, or haven't received one yet, you should leave this field blank. Email address and phone number are optional, though the USCIS may contact you if there's a mismatch between the information provided in this form and the information that's in other government records. If you choose not to premier address or phone number, you cannot leave those fields blank.